Management Assistant

For one of our client based in Brussels, we are urgently looking for a Management Assistant.

  • Do you have a first experience as administrative assistant?

  • Are you fluent in English?

  • Do you have strong organization skills?

Then this might be the ideal job for you! Don't hesitate, and apply as soon as you can!

Job Description 

The assistant to the director’s office will provide support to the Director General and to the Director Special Projects, reinforcing the team already in place. The role is then shared with other assistants and may include the following tasks:

Responsibilities 
  • Preparation & support for the operational meetings

  • Organization of internal meetings, typing of related minutes and following up on the actions list

  • Preparation of external national and international meetings, conferences and workshops: registration, travel arrangements (flight/train), hotel bookings and PowerPoint presentations

  • Handling the logistics for major meetings (Board, GA, etc.): hotel bookings, photocopies, shipments, etc.

  • Encoding & updating of contacts in the Director’s Outlook

  • Follow-up of meetings in Outlook Calendar

  • Typing & dispatching of various types of documents (emails, letters, faxes)

  • Printing of documents, preparing the daily follow-up & execute the instructions given by the Director afterwards

  • Filing & archiving of documents

  • Update CV and publications/volume binders, contacts database
  • Other various administrative support

  • Acting as Stewardess during major meetings

Profile 
  • Bachelor degree in executive administration
  • 3 to 5 years of experience in a similar role
  • Able to work in strict confidentiality
  • Acute sense of responsibility
  • Able to work within tight deadlines, stress resistant
  • Excellent organizational skills
  • Proactive
  • Flexible and adaptable
  • Reliable
  • Able to work autonomously
  • Excellent communication skills
  • Computer literate with very good knowledge of Microsoft office suite
  • Fluent in English and French both written and oral
Important 

Interested? Don’t hesitate to contact Amandine Planche – Talent Acquisition at Valesta - Phone: 010.68.53.30 – Amandine.planche@valesta.com        

Application form : Management Assistant

Files must be less than 3 MB.
Allowed file types: txt rtf html pdf doc docx odt.
Files must be less than 3 MB.
Allowed file types: txt rtf html pdf doc docx odt.
Please read our disclaimer.