R&D Administrative Assistant (open for Juniors)

For one of our client located in the Walloon Brabant, we are looking for an enthusiastic and experienced R&D Administrative Assistant.

  • Do you have a degree as a Management Assistant?
  • Do you have a first experience as an Administrative Assistant in the pharmaceutical sector?
  • Are you fluent in french and in english (oral and written)?

If this applies to you, don't hesitate to contact us and/or send your CV!

Job Description 

As an Administrative Assistant, you will manage in partnership with business, the delivery, the installation and the qualification of R&D equipments. You will also manage their moving and their requalifications if necessary. You will also support the operational activities of the R&D Department from an administrative point of view.

Responsibilities 

1. You take in charge all Administrative tasks for the department which is composed of :

  • 10 internal staff (located on-site)
  • 100 external staff (located on-site)
  • 50 staff working as part of service delivery contracts (located off-site

2. Tasks include : 

  • Timesheet management for external staff
  • Purchase order creation 
  • Invoice checking on above purchase orders
  • Expenditure tracking on major contracts, e.g. wide area network contract to 30 sites
  • Management of all office supplies for the internal and external users
  • Archive/document management
  • Travel booking
  • Expense processing
  • Internal employee credit card management
  • all other administrative tasks
Profile 
  • You have a degree as a Management Assistant
  • You have at least a first experience as an Administrative Assistant in the pharmaceutical sector (an internship is sufficient)?
  • You have a first experience in data entry and in reporting in SAP (or similar entreprise systems)
  • You are structured and organized
  • You are able to manage and dispatch a highly variable workload
  • You have good communication skills (spoken and written)
  • You are fluent in French and in English
Contact Information 

Amandine Planche
 +32 2 588 16 07
amandine.planche@valesta.com

Application form : R&D Administrative Assistant (open for Juniors)

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